9 Best Online Executive Assistant Training Courses in 2024

Last Updated on June, 2024

According to the US Bureau of Labor Statistics, over 500,000+ people worked as executive assistants in 2020.

Although the term ‘assistant’ sounds small, the job role of an executive assistant is essential to ensure the smooth operations of a business or organization. The role requires a skillful and competent individual who is continuously willing to learn.

Online courses are an excellent way of achieving a competitive edge and staying on the journey of learning and upskilling. I have compiled a list of 9 best courses to help executive assistants stand out.

Executive Assistant Courses: Overview

Top 9 Executive Assistant Courses

1. Introduction To Administrative Professional Jobs – Skillshare

a screenshot of the Introduction To Administrative Professional Jobs course from Skillshare

Platform: Skillshare

Teacher: Rosamaria Carillo

Course Length: 15 lessons– 1h 19m

This course from Skillshare is my top pick for the best executive assistant course list.

Why? This excellent introductory course will lay a perfect foundation for the world of administrative professions.

The class will introduce you to the administrative field (the positions, titles, duties, etc.), the skills required to enter and succeed, the value of choosing the field, and the required skills to thrive in it.

This course combines 15 video lectures, a hands-on project, class participation, and a future course feedback survey.

This course is a beginner-level course with over 1500 students enrolled so far. Over 65% of the students who took the class said their expectations were met, while 23% said they were EXCEEDED!

What You’ll Learn

  • The different administrative fields.
  • The perks of considering the administrative professional’s field.
  • The role of assistants in a business or organization.
  • The value of assistants.
  • The different titles and duties of different types of assistants.
  • The skills required for different assistant positions: communication, time management, tech savviness, and organizational skills.

Pros

Gives an insight into the world of administrative assistants.
Introduces other administrative career options.
Covers skills required for the position.
Has a hands-on project that allows knowledge application.
Teaches essential transferable skills.

Cons

Only a fraction of the course focuses on the executive assistant role.

2. PA Course – Institute Of Executive Assistants And Administrators

a screenshot of the PA Course from Institute Of Executive Assistants And Administrators

Platform: Institute of Executive Assistants and Administrators

Teacher: Institute of Executive Assistants and Administrators

Course Length: 5h over 5 days

A course straight from the Institute of Executive Assistants and Administrators?

Undoubtedly, the platform and the accreditation that comes with it are bound to have their recognition among potential employers.

This course promises the education to develop and enhance the techniques, best practices, and approaches to deal with differenttasks relevant to the role. This will give them the confidence to thrive in their office environment.

This course aims to deliver the learning by replicating a live virtual classroom environment. This will facilitate an interactive and effective learning experience for all students.

The course content is the ultimate guide for anyone entering the field. 

What You’ll Learn

  • Job functions of a PA and secretary.
  • Managing schedules and diaries.
  • CV and career development.
  • Develop skills: telephone skills, business writing, writing professional emails and memos, reading and proofreading, presentations and presenting, listing and audio,client care, listing and audio skills, typing and touch typing, time management, and communication skills.
  • Filing systems.
  • Petty cash and invoicing.
  • Customer complaint handling.
  • Organizing meetings and work and task planning.
  • Arranging hotels and travel.
  • Confidence-building techniques.

Pros

Virtual classrooms facilitate active participation, allowing learners to exchange ideas.
Learnings delivered by experienced tutors.
Backed by an internationally recognized certification.
Includes ‘on the job’ simulations to maximize learning experience.

Cons

The most expensive course on the list (reflects the premium platform it is offered from).
It is not self-paced, so the virtual classroom time can clash with business hours.

3. Microsoft Office 2016 Essential Training: 9 Course Bundle – Udemy

a screenshot of the Microsoft Office 2016 Essential Training: 9 Course Bundle from Udemy

Platform: Udemy

Teacher: Simon Sez IT

Course Length: 550 lectures, 67h 55m of on-demand videos

Microsoft Office continues to be the most used software in the business environment. So, all executive and personal assistants must be proficient and confident in handling it to ensure smooth operations.

This course covers multiple Microsoft products like Word, PowerPoint, Excel, and more. So this is an excellent and elaborate course for executives in an administrative role. 

The course extensively covers a massive syllabus, giving new skills to beginners, essential skills to intermediate learners, and advanced skills to advanced users.

The course boasts an impressive 7000+ student base and a 4.4 overall rating.

What You’ll Learn

  • Word: Opening a workbook, using a quick access toolbar, data entry, and editing, autofill and flash fill, printing envelopes and labels, protecting documents from changes, inserting pictures and graphics, mail merge, and spell checking.
  • Excel: Sort and filter data, create charts and graphs, import data, formulas and functions, hotkeys, data analyzing, page appearance, backup and recovery of Excel sheets, presenting information, and using Excel on a touch screen.
  • Powerpoint: Inserting pictures and graphics, presentation tips, animations, audio and video, copy slides, exporting presentations, and text format.

Pros

A comprehensive course suitable for all levels.
One of Udemy’s best-selling courses.
Affordable pricing given the course content coverage.
Has a 30-day money-back guarantee.

Cons

Long time commitment.
Not a certification program, so it does not hold value as a professional credibility.

4. The Unrivaled Assistant – Practically Perfect PA

a screenshot of The Unrivaled Assistant course from Practically Perfect PA

Platform: Practically Perfect PA

Teacher: Nicky Chritsmas

Course Length: 24hrs of video lessons

Do you need a complete guide to empower roles as executive and personal assistants?

The Unrivaled Assistant by Practically Perfect PA is the answer.

This is a combination of three of the best courses of the platform bundled together. The aim is to equip learners with the qualities required for executive assistant jobs. 

This education from these programs will help learners develop and succeed in every aspect, from essential skills to mindset to tools and techniques, all included.

This exclusive platform has been educating learners from across 80+ countries and has a subscriber base exceeding 50,000.

What You’ll Learn

  • From traditional aspects to increasing responsibilities like project management and other role-relevant tasks.
  • Proven strategies and essential skills.
  • Strategic thinking and business acumen.
  • Technology for better productivity.
  • Optimizing time.
  • Understanding colleagues and work environment.

Pros

Multi-focus and comprehensive executive assistant training to ensure mastery of the role.
Includes multiple teaching methods: videos, workbooks, and templates.
Taught by multiple world-leading instructors: Gives different perspectives. 
Certificate upon completion.
30-day money-back guarantee and lifetime access.

Cons

Does not necessarily cater to beginners.
Changes in instructors can affect the flow and interaction of learners.

5. Executive Assistant Diploma – Institute Of Executive Assistants And Administrators

a screenshot of the Executive Assistant Diploma course from Institute Of Executive Assistants And Administrators

Platform: Institute of Executive Assistants and Administrators

Teacher: Institute of Executive Assistants and Administrators

Course Length: Up to 6 months

Another course straight from the Institute of Executive Assistants and Administrators. But this time, a comparatively advanced one. This course is focused on executive assistant training to build on qualifications and increase earning potential.

This course essentially covers four focus areas:

  • PA certificate course
  • Executive PA course
  • Microsoft Office Diploma for an EA
  • Advanced business skills

All learnings are delivered through interactive online sessions in a virtual classroom setup.

What You’ll Learn

  • Minute taking and report writing.
  • Events and project management.
  • Bookkeeping and budgeting.
  • Personal effectiveness, Communications, and negotiations.
  • Human resources and finance for non-financial professionals.
  • Social media and digital marketing.
  • Business English.
  • Technology for tasks.

Pros

A complete course awarding a level-5 diploma.
Work simulated practical sessions and tests.
Recognized by an international association.

Cons

Long time commitment for completion.
It can be expensive compared to those offered through platforms like Skillshare and Udemy.

6. Professional Skills For The Workplace – Coursera

a screenshot of the Professional Skills For The Workplace course from Coursera

Platform: Coursera

Teacher: Lisa Montanaro, Laurie Cozart, and Diane Davidson

Course Length: 37 hours of lectures

A course with over 20,000 students, an overall rating of 4.7 stars, and 750+ reviews. 

This is a ‘specialization’ by Coursera. So it’s like a 4-course series to help improve interpersonal business skills, master strategies to improve professional relationships, and more.

Business communication and interpersonal skills are essential to thrive within the office and a professional network environment.

Focused on that this course series covers:

  • Emotional and social intelligence
  • Critical Thinking Skills for the Professional
  • The growth mindset
  • Adaptability and resilience

This course series maintains interactive learning by including multiple assessment methods like reflections, quizzes, projects, and other activities.

What You’ll Learn

  • Skills: communication, resilience, problem-solving, growth strategies, adaptability, and emotional and social intelligence. 
  • Engaging in professional networking opportunities.

Pros

Suitable for beginners.
Taught by lecturers from the University of California, Davis.
Self-paced, so it allows a flexible schedule.
Has a massive student base already involved.

Cons

No university credits, although offered by the University of California, Davis.
It may take 2-4 months to complete.

7. Executive PA Diploma – Souters Training

a screenshot of the Executive PA Diploma course from Souters Training

Platform: Souters Training

Teacher: Souters Training

Course Length: 6 months

This course is a level 4 CPD (continuing professional development) accredited diploma by Souters Training.

The course aims for a broad focus area, including all the necessary functional skills with elements of management techniques to enhance organizational effectiveness.

This program is suitable for individuals wanting to develop relevant skills to increase earning potential, people looking for a career change, and employees who want to stay up-to-date and competent with relevant role skills.

On a quick note, the CPD accreditation is a great inclusion to the CVs of assistants and executives. CPD is a globally recognized awarding body that will open doors to many more opportunities and impress potential employers.

What You’ll Learn

  • Job functions of a PA
  • The transition from PA to EA
  • Diary management and work planning
  • Client care, telephone skills, and complaint handling
  • Taking minutes
  • Document/ email presentation and proofreading
  • File synchronizing with Executives
  • Confidence in a business environment
  • Delegation and multitasking
  • Microsoft Office
  • Prioritizing and career management
  • Event and project management

Pros

High-quality, in-depth, and comprehensive course content.
Focuses on the importance of EAs.
Online training through live classroom sessions.
Comes with a CPD certification.

Cons

It is expensive.
Completing the time commitment can be difficult for some.

8. Administrative Professional Tips – LinkedIn Learning

a screenshot of the Administrative Professional Tips course from LinkedIn Learning

Platform: LinkedIn Learning

Teacher: April Stallworth

Course Length: 3h 2m

This course by LinkedIn Learning has attracted close to 500,000 students. With a 4.8 overall rating based on almost 5000 reviews, more than 80% of the students rate it 5 stars.

From the course length, the course is designed for a quick learning strategy focused on professional advice.

Although short, it covers a range of topics categorized under introduction, the office team, essential administrative professional skills, the administrative professional role, organization is critical, leadership and people skills, and managing your career. 

Unlike a traditional course, this is more like a supporting course exploring strategy, tips, ideas, and approaches to empower and elevate the role of an EA. So, it is not necessarily focused on task knowledge but on preparing an individual to better navigate the role.

What You’ll Learn

  • Personality required for administrative assistance.
  • Social networking and online etiquette.
  • Setting goals and expectations and maintaining boundaries.
  • Managing interruptions.
  • Organizing physical and electronic files.
  • Decision making.
  • Coping with changes.
  • Taking control of your career.

Pros

Well-presented and high-quality video lectures.
Comprehensively covers practical, personal, and emotional skills.
Comes with a LinkedIn learning certificate.

Cons

Not detailed on the education of becoming an EA.
Course content includes a bit of fluff.

9. Must-Have Skills (Training) For Virtual Assistants In 2023 – Udemy

a screenshot of the Must-Have Skills (Training) For Virtual Assistants In 2023 course from Udemy

Platform: Udemy

Teacher: Erin Booth

Course Length: 51 lectures, 3h 33m

This is one of Udemy’s best sellers, with almost 15,000 students enrolled. The course has 4900+ reviews and an overall rating of 4.7 stars.

This course aims to train students on performing common tasks, deliver tips on back-to-office things, and standardize work quality. 

What You’ll Learn

  • Handle most frequently requested tasks.
  • Maintaining high quality and consistency in work.
  • Skills: Travel, calendar, research, management, social media maintenance, expense reporting, lead generation, technology, etc.
  • Using pre-made documents and spreadsheets to work faster.

Pros

Includes free templates to work smarter.
Easy to follow and understand course content.
30-day money-back guarantee.
Lifetime access.

Cons

It can be a bit expensive.
Does not teach networking.

A Buyer’s Guide: What to Consider When Choosing the Best Executive Assistant Courses?

a laptop and other stuffs kept on a table

There are so many online executive assistant training courses available on the internet. Choosing the most relevant to match your current skill and knowledge level is challenging.

So, below is a list of variables worth considering when choosing the best EA course suitable for you.

Course Content and Relevance

An executive assistant role can vary based on the department served. The tasks change from serving as a personal assistant to a senior official, administrative assistant within a particular department, or executive assistant to senior management.

So, assessing if the course you are considering has the relevant course content to fill in the gaps in your knowledge and practical skills required for the role is important.

Similarly, a course covering broader content will do if the role is more on a general executive assistant focus. 

Teaching Methods

Online training is often structured with video lectures and supplemental reading materials. 

Including more hands-on projects, quizzes, quick Q&A sessions, and other practical assessments at the end of lessons can enhance quick learning and knowledge retention. So, look for courses that follow a comprehensive learning syllabus.

Duration and Flexibility of the Course

Consider the course duration based on how soon you expect to master the content. For example, a short course is more suitable if you are going into new employment. 

Similarly, if you are on the job and seeking knowledge for long-term career improvement, a self-paced, longer course with broader content coverage is more valuable.

Recognition and Certificate Value

If you want to include the course in your resume for employer recognition, consider a recognized and accredited course provider, such as Coursera, Udemy, or the Institute of Executive Assistants and Administrators. Certificates from these places hold weight.

Learner Experience

Reading feedback, testimonials, and reviews from past students is highly beneficial in understanding the overall experience of the course. Based on this, you can get an idea of the pros and cons of the course from real students.

Value for Money

It’s often worth investing in a paid course over a free course, given the paid course covers quality content. Compare several courses considering the above variable to ensure your investment is worthwhile.

Other Additional Considerations

Additional variables like the teacher credentials (most courses include a description of the teacher’s background), number of students enrolled, and inclusion of bonus or additional learning materials are worth considering. 

A free trial or refund policy will also come in handy in case of dissatisfaction.

Benefits of Training to Become an Executive Assistant

The Benefits of training to become an executive assistant are:

  • Demonstrable Expertise– Acquiring certifications and learning relevant skills is beneficial to demonstrate the background.
  • Pay Increase– When a proper background is established to demonstrate capacity and expertise, the value increases, reflecting the reliability of the skills learned.
  • Confidence– New knowledge enhances skills and abilities, helping to become more confident and outward.
  • Improves Effectiveness– When opportunities arise to apply the learned skills on the job, it enhances efficiency and effectiveness.
  • Competitive Benefit- Including training and certifications gives a competitive edge to stand out from other applicants during job interviews and annual job reviews.

How Much Does it Cost to Follow an Online Executive Assistant Course?

2 persons discussing something about the business in an office

The courses covered in the above list fall in the price range of $499 to $1,399. 

The cost of an online executive assistant course varies based on the course content, the reputation of the course provider, any accreditations or certifications, and the educator of the course. 

The course prices reflect these variables. So, a course offered at $500 or more will hold value in content quality and industry recognition.

Also, it is worth highlighting how some course providers price their courses. Course providers like Skillshare, LinkedIn, and Coursera do not offer individual courses. Instead, they offer subscription rates monthly or annual) to access the whole platform where many more relevant courses can be accessed. But sites like Udemy offer individual course purchases.

How Long Does it Take to Learn How to Be an Executive Assistant?

The duration of learning to become an executive assistant changes based on certain variables. These include course content, educator, and course provider.

The courses shortlisted for this review cover courses starting from an hour and going up to 6 months

Courses of a short duration are more focused on providing an introductory insight into the executive assistant job role, responsibilities, and the skills required. 

Similarly, the longer courses cover various topics in detail. Accreditation or certification of some sort usually accompanies them.

Both short and long courses hold value. Short courses lay the foundation for the role. In contrast, longer courses build upon the foundation aiming at long-term personal and professional development to excel at the job.

It is worth highlighting that, like any profession or job role, learning to become an executive assistant takes time and practice. 

Other course categories you might like:

Frequently Asked Questions

The best course for becoming an executive assistant is ‘Introduction to Administrative Professional Jobs’ by Skillshare, offering a detailed syllabus on essentials for administrative professionals.

The duration to complete an executive assistant course ranges from an hour to 6 months, depending on the provider and content difficulty.

The cost of an executive assistant course ranges from $499.99 to $1,399, depending on the educator and course provider.

Last Words

An executive assistant has a broad range of tasks to perform. Knowledge and practice are core to effectively and efficiently performing these tasks and mastering the job.

Well-organized online courses with high-quality course content are an excellent starting point for EAs and aspiring EAs to take charge of their career.

I recommend the Skillshare course – Introduction to Administrative Professionals. The course serves as a comprehensive guide into the world of administrative professions. You can learn the roles, duties, and skills required to thrive in these administrative roles. 

Also, getting a Skillshare subscription to follow this course will be useful because you can explore many similar courses. And if need be, you can also explore other courses on the platform.

Was this article helpful?

Carlos Eduardo
Author
Carlos Eduardo
Hey there, I’m Carlos Eduardo, the Founder and Author of Scorebeyond. Delving deep into 20+ years of education transformation through innovative e-learning, I’ve poured my expertise into this platform. My enduring legacy continues to drive the path towards a future empowered by knowledge!

Leave a Comment